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Administrative Assistant

You are looking for a work environment where there is an atmosphere of tranquility and pleasure. Do not search anymore.

You are in the right place.

The Vaudreuil-Soulanges Palliative Care Center's mission is to provide palliative care to terminally ill people of all ages in order to promote an end of life with dignity and serenity. Located in a peaceful environment, the House has twelve perfectly equipped individual rooms. We offer professional care focused on comprehensive support for sick people, their family members and loved ones.

Schedule Type

35 hours / week (Possibility of 32 hours/week)


Administrative (75%)

  • Respond to calls and emails received at the general management;

  • Keep files up to date;

  • Plan and coordinate courier and mail shipments;

  • Update various administrative documents, procedures and lists; 

  • Take care of the telephone system;

  • Contribute to the management of computer equipment and keys;

  • Assist the management team in carrying out their administrative tasks such as writing letters, procedures, creating Excel spreadsheets, etc.;

  • Take notes during management committees, boards of directors and board committees, write the minutes;

  • Draft the resolutions of the Board of Directors and all other related correspondence as needed;

  • Coordinate management meetings;

  • Make the linguistic correction of the House documents;

  • Maintain inventory of office supplies and maintenance equipment;

  • Perform annual updates to the business register;

  • Ensure the updating of the register of members according to the rules, following the election of officers.

Material resources (25%)

  • Make service calls according to the different needs of the Organization;

  • Request quotes from different suppliers according to the projects in force;

  • Perform evaluation certificate renewals twice a year by contacting the supplier;

  • Be the resource person when there are suppliers on site.


  • Adopt, demonstrate and share the mission and values of the House, in order to be an inspiring and contagious ambassador;

  • Demonstrate active listening, be diplomatic, have an easy approach and empathy;

  • Demonstrate a good sense of planning and work organization;

  • Demonstrate integrity, rigor and professionalism;

  • Demonstrate a good sense of prioritization of issues;

  • Ability to multi-task in a pressured environment;

  • Demonstrate autonomy, initiative and flexibility;

  • Have a great concern and respect for confidentiality.


  • Possess a DEP in secretarial studies;

  • Have at least 2 relevant experience in a similar position;

  • Master French, both orally and in writing;

  • Good knowledge of English, both oral and written;

  • Intermediate knowledge of the MS Office suite, including WORD and EXCEL.

*Any combination of experience and diplomas may be considered.


  • Salary $22.54 to $26 per hour, depending on experience;

  • Vacation: equivalent to 8% of accumulated working weeks after one year of service;

  • 3 days of sick leave and 2 personal days;

  • Health insurance, life insurance, travel insurance and long-term disability insurance which applies to all permanent employees holding a position after 1 month of service (for full-time employees full). Insurance is 50% paid by the employer;

  • Advantageous group insurance paid at 50% by the employer;

  • Desjardins Voluntary Retirement Savings Plan (VRSP);

  • Teleworking possible;

  • Enchanting and peaceful workplace in Hudson;

  • Free parking;

  • Possibility to get hot meals at a modest cost in the dining room.

Please send your CV to the attention of Chantal Legault, Assistant General Manager at the following address:

* Please do not call. Only selected candidates will be contacted.

*The masculine is used for the simple purpose of lightening the text. 

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